Exclusive Property Management (EPM) take your privacy very seriously, therefore, we urge you to read this policy carefully because it contains information about us and:-
Who we are
EPM (‘we’ or ‘us’) are a ‘data controller’ for the purposes of the General Data Protection Regulation effective 25 May 2018, (i.e. we are responsible for, and control the processing of, your personal information). We only collect basic personal data about you which does not include any special types of information.
Information we collect
Through the Resident Information Sheet we collect name, address, contact telephone numbers, email and, where you are letting your property, Tenant’s name, contact telephone numbers, email and Letting Agent’s contact details. For those who have parking enforcement, we record vehicle registration numbers.
Why we need your data
We need to know your basic personal data to fulfil our contractual obligations to you.
Who your information may be shared with
We may share your information with carefully selected contractors in order to provide services in accordance with our contractual obligations. EPM would seek your prior consent before sharing such information.
EPM data retention period
Data records will be destroyed six years after loss of contract, unless a prior written request has been received
Your rights and your personal data
Unless subject to an exemption, you have the following rights with respect to your personal data:-
If we wish to use your personal data for a new purpose, not covered by this notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
To exercise all relevant rights, queries or complaints please contact James Moorman, Managing Director EPM (firstname.lastname@example.org).